USD 325 School Board Minutes

 

MINUTES

USD #325 BOARD OF EDUCATION

THURSDAY, JULY 11, 2019


The Board of Education of Unified School District #325 met in regular session in the Administration Building on Thursday, July 11, 2019.  Members present when the meeting was called to order were: Todd Kennedy, President; Shawn Hoover, member; Patty Northup, member; and Camie Schneider, member.  J.C. Sauer, Vice-President; Brock Johnson, member; and Jed Keeten, member were absent.


Officials present: Michael Gower, Superintendent; Russ Bowman, Treasurer; and Angela Thompson, Board Clerk.


Representing the press:  Jesse Rhea, KKAN/KQMA Radio.


Other interested persons:  Crystal Laurin, Elementary School Principal; Nathan Strasburg, Middle School Principal; and Aaron Hale, patron.



CALL TO ORDER Todd Kennedy, President, called the meeting to order at 6:00 p.m. 


COMMUNITY PRESENTATIONS

BEFORE THE BOARD Aaron Hale, Keller-Leopold Insurance, provided the district’s new Workers Compensation Insurance Policy, and thanked the Board for their business.

ELECTION OF

OFFICERS Patty Northup moved the Board cast a unanimous vote for Todd Kennedy as President and J.C. Sauer as Vice-President to serve until a successor is elected by the Board in the next calendar year.  Camie Schneider seconded the motion. Todd Kennedy was elected President, and J.C. Sauer was elected Vice-President by a show of hands 4-0.


APPOINTMENTS Camie Schneider moved the following appointments be made as recommended:


Clerk of the Board – Angela Thompson

Assistant Clerk of the Board - Jan Weinman 

Treasurer of the Board - Russ Bowman 

Attorney for the Board – KASB

Food Service Authorized Representative – Michael Gower

Hearing Officer for Free/Reduced Meals Application Appeals – Michael Gower 

KPERS Designated Agent – Angela Thompson


Attendance Officers:  Superintendent – Michael Gower; Elementary School – Crystal Laurin; Middle School – Nathan Strasburg; High School – Todd Bowman; 


Federal Program Directors: Title I, II - Michael Gower; Title IX – Nathan Strasburg;

504 – Nathan Strasburg


NCKSEC Board Representative – Brock Johnson; Alternate: Todd Kennedy

KASB Governmental Relations Network Contact – Patty Northup

  Health Care Committee – Brock Johnson and Jed Keeten 

Freedom of Information Officer – Superintendent of Schools

Banks of Deposit – First National Bank and Trust – Phillipsburg

    Farmers National Bank – Phillipsburg

    Farmers State Bank – Phillipsburg

Official School Newspaper for 2019-2020 – Advocate

Negotiations Team – Shawn Hoover and J.C. Sauer 


Shawn Hoover seconded the motion.  Motion carried 4-0.


APPROVAL OF 

CONSENT AGENDA Shawn Hoover moved the consent agenda including minutes of the June 10, 2019 regular meeting; monthly and annual treasurer’s reports; warrants; and items added to the agenda be approved as presented.  Patty Northup seconded the motion. Motion carried 4-0. 


COMMUNICATIONS Thank you cards

MINUTES

USD #325

July 11, 2019

Page Two


REPORT TO THE BOARD

BY THE SUPERINTENDENT The Superintendent updated the Board on summer projects including the following:  installation of the high school split units; installation of the high school tankless water heater system; new carpet in the elementary school Title room and the middle school band room; and repair/replacement of concrete at elementary school, behind middle school, and at the high school loading dock.  The high school roof should be complete before teachers and students return in August. Mr. Gower further mentioned future projects including middle school rooftop units; elementary school playground and blacktop, the coach bus, and purchase of another van in place of a suburban.


Mr. Gower updated the Board on the status of the Budget.  The Budget Software has been received, and work on the budget is in process.


Patty Northup moved the Board approve the state mileage reimbursement rate of 58¢ per mile for use of private vehicles when no school vehicle is available effective July 1, 2019.  Shawn Hoover seconded the motion. Motion carried 4-0.


Following discussion, Shawn Hoover moved the Board accept Russell as a member of the MCL.  Camie Schneider seconded the motion. Motion carried 4-0.


  

NEW BUSINESS



BOARD OF EDUCATION

MEETINGS Patty Northup moved the Board approve the following meeting place, time, and dates:


Meeting Place: Board of Education office, unless crowded conditions exist, at which time the board meeting will be moved to larger accommodations, or adjourn to another time and place. (The Board of Education may adjourn any regular meeting to another time and place.)


Time of Meeting:  6:00 p.m. CST (unless noted otherwise)      


Board of Education Meeting Dates for 2019-2020:


August 12 Monday Board Meeting/Budget Hearing

September 9 Monday Board Meeting

October 14 Monday Board Meeting

November 11 Monday Board Meeting

December 9 Monday Board Meeting

January 13 Monday Board Meeting

February 10 Monday Board Meeting

March 9 Monday Board Meeting

April 13 Monday Board Meeting/Teacher Evaluation & Contracts

May 11 Monday Board Meeting

June 8 Monday Board Meeting


Camie Schneider seconded the motion.   Motion carried 4-0.



PETTY CASH Shawn Hoover moved the Board accept the 2018-2019 petty cash annual reports for the Elementary School, Middle School, High School and Central Office for filing for audit; and approve petty cash amounts for 2019-2020 in the amount of $1,500.00 for the Elementary School, Middle School, High School and Central Office. Camie Schneider seconded the motion.  Motion carried 4-0.





MINUTES

USD #325

July 11, 2019

Page Three


ACCOUNTING PROCEDURES;

RECORDS MANAGEMENT

Camie Schneider moved the Board authorize the Superintendent and Clerk to destroy appropriate records, documents, or other papers, pursuant to KSA 72-5369, as listed on the agenda; approve the resolution to waive annual requirements of General Accepted Accounting Principles for the year ended 2020, as listed on the agenda; and authorize the early payment of claims, as specified in KSA 12-105b, amended by 1983 Senate Bill 446.  Shawn Hoover seconded the motion. Motion carried 4-0. (Copies of the resolutions are attached to, and become a part of, these official minutes.)


HOME RULE 

RESOLUTION Patty Northup moved the Board adopt the resolution to establish home rule by the Board of Education as presented.  Camie Schneider seconded the motion. Motion carried 4-0.


SCHOOL YEAR--

MOTION TO ADOPT Todd Kennedy moved the Board operate the school on an official calendar of 1116 hours of school during the 2019-20 school year.  Shawn Hoover seconded the motion. Motion carried 4-0.


2019-20 PRELIMINARY

BUDGET REPORT Following discussion, Shawn Hoover moved the Board approve publishing the 2019-20 budget notice for the Budget Hearing on Monday, August 12, 2019 at 6:05 p.m. at the Board of Education office. Camie Schneider seconded the motion.  Motion carried 4-0.


POLICY ISSUES Following discussion, Shawn Hoover moved the Board rescind all policy statements found in the minutes of this Board of Education prior to June 30, 2019 and approve the recommended handbook changes as given to the Board including changes discussed at this meeting and that the Board of Education adopt the policy manual (or written policies) as corrected and recommended by the Superintendent of Schools, to govern this school district during the 2019-2020 school year, subject to periodic review, amendment, and revision by the Board of Education.  Patty Northup seconded the motion. Motion carried 4-0.


This motion includes the following policy and school handbooks for 2018-2019:  

Administrative Policy Parent/Student Handbook

Board of Education Policy Transportation Handbook

High School Discipline Handbook High School Activity Handbook

Middle School Activity Handbook Middle School Student Handbook

Classified/Non-Certified Staff Handbook Certified Staff Handbook

Substitute Handbook


NCKSEC INTERLOCAL

 #636 REPORT Mr. Gower reported on the recent interlocal meeting.


PERSONNEL Todd Kennedy moved the Board enter into executive session for a period of 5 minutes, until 6:33 p.m., for the purpose of discussing personnel matters of non-elected personnel, to protect the privacy interests of an identifiable individual or individuals. Mr. Gower and Mrs. Laurin were asked to be present.  Shawn Hoover seconded the motion. Motion carried 4-0. 


The Board returned to regular session at 6:33 p.m.


Todd Kennedy moved the Board re-enter into executive session for a period of 5 minutes, until 6:39 p.m., for the same purpose as stated above.  Mr. Gower and Mrs. Laurin were asked to remain. Shawn Hoover seconded the motion. Motion carried 4-0.


The Board returned to regular session at 6:39 p.m.  No action taken.




MINUTES

USD #325

July 11, 2019

Page Four


RESIGNATIONS Patty Northup moved the Board accept the following resignations:


Jacobs, Cory – HS Custodian/Transportation & Asst. HS Football effective June 30, 2019

Horner, Cindy –Food Service employee effective immediately


Camie Schneider seconded the motion.  Motion carried 4-0


CONTRACT/SUPPLEMENTAL

 APPROVALS

Shawn Hoover moved the Board approve the following contracts:


Thompson, James – HS Head Custodian/Transportation effective July 1, 2019

Weinman, Jon – HS Assistant Football Coach 2019-2020 School Year

Corman, Conrad – MS Head Football Coach 2019-2020 School Year

Swenson, Benjamin – MS Assistant Football Coach 2019-2020 School Year

Molzahn, Melanie – MS Assistant Volleyball Coach 2019-2020 School Year

 

Camie Schneider seconded the motion.  Motion carried 4-0


OUT-OF-DISTRICT REQUESTS TO

ATTEND USD #325

Patty Northup moved the Board approve the out of district requests to attend USD #325 for the 2019-2020 school year as presented.  Camie Schneider seconded the motion. Motion carried 4-0. (The list is attached to, and becomes a part of, these official minutes.)


AGREEMENTS WITH

OTHER GROUPS Following discussion, Shawn Hoover moved the Board approve the following agreements:


  • Emergency Service for Football Games with Phillips County EMS

  • School Nurse Contract with the Phillips County Health Department


Camie Schneider seconded the motion.  Motion carried 4-0.


 

ADJOURNMENT With no further business, President Kennedy adjourned the meeting at 6:42 p.m.


 

MINUTES APPROVED:


 

MINUTES RECORDED:



DATE: